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Michael Fravert

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Your Complete Guide to Planning and Hosting a Successful School Carnival

School carnivals are a great way to bring together students, parents, and the community for a fun-filled day of games, food, and entertainment. But planning and hosting a successful carnival can be a big undertaking. Here’s a complete guide to help you plan and host a successful school carnival:

  1. Form a Planning Committee: Start by forming a planning committee of teachers, parents, and volunteers. Assign specific roles and responsibilities to each member to ensure a smooth planning process.
  2. Choose a Date and Venue: Choose a date and time that works best for your school community. Consider the weather, availability of volunteers, and any conflicting community events. Also, choose a venue that is large enough to accommodate all the carnival activities and attendees.
  3. Decide on Carnival Activities: Brainstorm and decide on the carnival activities, games, and attractions that you want to offer at the event. Make sure to have a good mix of games that are both challenging and fun for different age groups.
  4. Plan for Food and Beverages: Offer a variety of food and beverages that will appeal to both kids and adults. Consider partnering with local food vendors or reaching out to parents to donate food items.
  5. Recruit Volunteers: Recruit volunteers to help with set up, running the games, food stations, and clean up. Make sure to provide clear instructions and training for all volunteers.
  6. Promote the Event: Promote the event to the school community and the wider community using social media, flyers, and word of mouth. Encourage parents to invite their friends and family.
  7. Create a Budget: Create a budget for the carnival and track all expenses. Consider sponsorships and donations from local businesses to offset some of the costs.
  8. Ensure Safety: Ensure the safety of all attendees by having a first aid station, security personnel, and providing clear instructions and guidelines for all activities.
  9. Have Fun: Finally, have fun and enjoy the event with your school community. Take pictures and share them on social media to promote future events.

Hosting a school carnival can be a lot of work, but with proper planning and preparation, it can be a huge success. Follow these tips to plan and host a carnival that will be enjoyed by all. Check out our carnival packages to help make your event planning even easier!

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What Do Our Customers Have To Say?

I am quite proud of the service that Fun Services provides for our customers and if you know me, you know that I can talk for seemingly forever. For a change, I’m going to sit this one out and instead share testimonials and reviews from some of our customers.

 Fun Services is the best for all school shop needs. They have products to fit any student’s budget and also they are great community members and offer an amazing partnership with toys for tots!! Love working with everyone in the office. They are all personable and efficient!

Carli Suarez (Facebook)

 Jupiter Farms Elementary PTO is so excited to start our Holiday Shop!!! This is the best one yet!! The gifts are soooooo good!!! We Love this company. They are wonderful to work with and very accommodating to our needs. Thank You Mr. Fun!!!!

Kimberly Fraser Walesch (Facebook)

Sidenote: The owner loves when you call him Mr.Fun! But don’t tell him that I told you.

Lori at Fun Services has been great! This is our 3rd year with them and not only have I been pleased with the communication, ease of process, and the fundraising capabilities, but parents are happy with the products their students are able to purchase at the Christmas Shop! I appreciate all of Lori and Fun Services’ help in making our Christmas Shop a success <3

Sally Smith (Facebook)

The BEST Holiday shop!!! Can’t wait to work with Fun Services again this year!!

Ashley Poole Flood (Facebook)

Lori is amazing. She made sure we had everything we needed to run smooth holiday shop for the kids. We loved that when we did our reorderd daily we received that night so that first thing the next day we could have everything put out for our kids. They definitely have a better selection of stuff and the prices are amazing as well. We loved last years holiday shop it had stuff for every price range and we did hear our students loved the items more last year as well. Can’t wait for this year’s holiday shop.

Rosanne Mandarino (Facebook)

Excellent experience! We organized Santa’s workshop with Fun Services at Little Flower Catholic School, Hollywood, FL. The entire process was smooth and efficient and we were impressed with how fast they responded to our questions and requests – the restocking was incredibly fast and allowed us to have the presents that the kids wanted. We will definitely work with them again!

Anca Loan (Google)

Have you noticed a trend with reviews mentioning Lori? Lori is an incredible asset here at Fun Services. She goes above and beyond for customers. Lori is an absolutely incredible resource for customers having previous PTA experience herself!

Mike was so helpful and available to walk us through everything during our first time using their services for our Fall Fest and Holiday Shop. The items for the Holiday Shop were very nice and the kids love them. We definitely recommend them to other schools!!

Moria Land (Google)

Great company! Everything was boxed neatly together with great instructions to help you through the process. Reording was done quickly if you needed to reorder. The kids had a blast!

Geniene Casanovas (Google)

Reviews like these are what Fun Services strives for with every single customer. We are a small family owned business and we take each and every customer personal. We are lucky to have amazing customers and to have had so many become close friends throughout the years. One reason we love what we do is the relationships we are so lucky to have established along the way. Volunteer boards have such incredible people and we are thankful for each and every board that has trusted us with providing their Holiday Gift Shop.

Reviews

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Design Your Own Promotional Materials

What if I told you that you could design flyers, social media images, edit photos, and customize any promotional material your organization could ever need? That you don’t need to have any graphic design experience like Photoshop or Illustrator… And it would be FREE?? I have years of experience with graphic design programs and I still use Canva 99% of the time.

Canva is an awesome tool and nonprofits are eligible to use it for free! It has everything you could possibly dream of. You make a new file and select what you want to use it for and it will automatically make it the correct dimensions. Whether you want to make Instagram posts, Facebook posts, presentations, flyers for events, or edit graphics for your organization’s website Canva has you covered.

Another really cool feature that Canva offers for their Pro version is that you can make a link to your design that will allow others with Pro to edit it. I like to supply customers with promotional material for Holiday Gift Shop, Carnivals, etc.. and now you can even personalize it to your liking! Simply add your school name and any details you would like and voila – professional quality marketing in just a few minutes!

In order to get the Pro version for free you need to do a few things but it’s very easy. 1. Fill out their application. 2. They verify that your Non-Profit is eligible. 3. You’ll get an e-mail confirmation. I have zero affiliation with Canva other than being a very satisfied customer. MANY of my customers are already using Canva Pro and I highly suggest you do too!

Sounds too good to be true right? Check it out for yourself! https://www.canva.com/canva-for-nonprofits/

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